As the coronavirus pandemic takes its toll on nonprofits their boards, they must do more to collaborate and gain support from the community. Due to social distancing most board members work remotely. Effective virtual board communication is even more essential.
Virtual meetings are asynchronous and make it difficult to engage board members. Meeting organizers must create a structure that encourages interaction. Using virtual boardroom software with built-in features like instant messaging, document management, and conferencing, is a way to accomplish this.
When a meeting is held in a virtual room, it’s crucial to have all the relevant documents distributed to attendees prior to the start of the meeting. This ensures that everyone are viewing the same version of a document and avoids confusion during the meeting. In addition, it’s recommended to use a platform that is secure and dependable. Video conference tools that are free may not provide the same security features as those which cost money and offer more advanced features like encryption and password security.
Another way to improve the efficiency of virtual meetings is to review expectations at a knockout post about Strategic Alliances and Virtual Data Room Integration the beginning of each session. Make sure that attendees are aware of appropriate behavior in communication. Meeting organizers should check in regularly with remote attendees to find out whether they have any questions or comments.